See the full effort
Include an optional allowance for site-visit and quote-preparation time instead of loosely hiding it elsewhere.
Arborist job-costing software
See what the job needs to earn before you quote it.
Bring the direct cost of the work, the day-to-day cost of the business and—when you choose—the time spent surveying and preparing the estimate into one practical view.
JOB · GBP EXAMPLEOak reduction & clearance
Fixed priceBreak-even£1,284What the job must cover
Intended profit£436Chosen deliberately
Estimate£1,720Customer price
- Crew £640
- Business costs £228
- Plant & disposal £416
- Intended profit £436
✓
Optional quote-time allowanceRecognise the site visit and preparation without exposing it to the customer.
COMPLETED JOB REVIEWEstimated £1,284 → Actual £1,390
£106 overAI-assisted review flags the difference and checks your job history for recurring patterns.
The practical problem
Busy is not the same as profitable.
A crew can complete good work all week and still leave too little behind if the price only covers obvious costs. Job costing makes the hidden part visible: vehicles, insurance, maintenance, administration and the owner’s time spent visiting sites and writing quotes before a job has even been won.
The worst underquotes often become obvious only after the work starts—when day two turns into day three, the crew and kit keep costing money, and the profit has already disappeared.
Allocate running costs
Spread business expenses across realistic working days instead of treating overhead as an afterthought.
Learn where outcomes repeat
Smart review features help surface recurring conditions around strong jobs and underpricing once actual outcomes are recorded.
How it works
A repeatable way to price the work.
Enough structure to catch missing costs, without turning a site visit into an accounting exercise.
Choose whether to recover quote time
Record the time spent surveying and preparing the estimate, then decide whether it should form part of the internal cost.
Add what the job consumes
Crew time, plant, hired equipment, fuel, disposal and job-specific extras, with travel recorded separately for later insight.
Bring in business costs
Allocate the share of annual or monthly running costs that a productive day must cover.
Consider the uncertainty
Use your assessment of access, specification, weather exposure and unknowns when choosing the final price and intended profit.
Set the intended profit
See the target quote and the value left after the estimated cost is covered.
Straightforward by design
Made for decisions in the real world.
QuercusQuote separates the internal figures you need to run the business from the clear scope and price your customer needs to see. The point is not to make every quote bigger. It is to make every price more deliberate.
Questions, answered
Useful details without the hard sell.
What costs should an arborist consider in job costing?
A useful job-costing process considers the resources used on site, the wider cost of operating the business and, where the owner chooses, time spent surveying and preparing the quote. QuercusQuote keeps these internal considerations separate from the customer document.
Do I have to add quoting time to every job?
No. QuercusQuote is intended to make this optional. The owner can decide whether and how the time spent on a site visit and quote preparation should be accounted for.
Are overheads the same as profit?
No. Overheads are real business costs such as insurance, vehicles, premises, software, administration and maintenance. Profit is what remains after the costs of delivering the work and running the business are covered.
Does a higher quote always mean a better margin?
Not necessarily. Margin depends on both the selling price and what the job actually costs. A higher quote can still perform poorly if the resource allowance is incomplete or the job overruns.
How does QuercusQuote help after the job?
It can compare the estimate with the actual outcome and help surface recurring patterns across completed work, giving the operator useful signals to consider in future quotes.
30 days free · no payment details
Make the price make sense before you send it.
30 days free, no payment details required. Choose a paid subscription to continue after the trial.